• Board members present: Wanda Harich, Jason Estock, Dave Morton, David Lorms, Norene Guilford, and Geovanny Fallas.

• Wanda stated that sometime after October 12th, 2003, she would be having surgery.

• Robert Fireovid from 31 Goodport Court asked about the status of the tree near his residence. Wanda informed him that the tree stump would be ground out and a new tree would be planted in its place. The new tree will most likely be planted this fall. Robert asked if our Swim Team Coaches have been paid for this past season. Wanda stated that the Pool Company actually pays the coaches. Tony DeLisi commented that he had talked to Abraham (the Swim Coach) and told him he needed to talk to Community Pool Service, Inc. Dave Morton explained that even though we hire the coaches, Bennington actually runs all the liability and insurance through Community Pool Service. Community Pool Service will bill Bennington for the Coach's salary. Once we pay Community Pool Service, they will pay our Swim Team Coaches. Robert also asked about the status of the high bar addition for the playground near Honey Brook Circle. Wanda asked if he would consider being on the playground committee. (She has volunteered to be the liaison). Wanda and Robert will get together and discuss the playground committee and the budget.
• Carla informed the Board that she had received a phone call from Greg Gore (60 Oak Shade Road) regarding the dog mitts on Parcel K. He was inquiring as to whether or not we were going to continue using them. Wanda and Dave said that according to Patricia Campagnoli, Sally Longo had volunteered to keep up with those. Carla will find out the status of the dog mitts.

V. Approval of Minutes:

• Carla is to finish an incomplete sentence in the Treasurer's Report.
• Wanda would like it clarified in the minutes that she would like the swim team to actually pay for the plants in the pool area.
• Motion made to approve minutes as corrected. Motion seconded and passed.

• Due to the problems with the computer and Quick Books, there is no budget as compared to plan and no arrears report.
• Jason explained to fellow Board members that we need to update the current contract for Jill DeLisi (our Bookkeeper), Mona (our accountant) and Tony DeLisi (our Handyman). The current contracts are very outdated.
• Questions concerning the proposed budget and how the Finance Committee is involved was brought up for discussion. Jason explained that the Finance Committee will take all of the proposed budgets from the different committees and will then analyze them. If there is question or a large difference from last years budget, they will discuss the proposed budget with the appropriate committee chairperson. The total budget will then be presented to the Board. It is believed that this will help cut down the Board's time and involvement in looking into the issues concerning the individual budgets. The Finance Committee can do all of the legwork and present everything to the Board in a nice neat package. Wanda expressed concern that doing the budget this way eliminates the committee members from presenting their proposed budget to the Board in person. Wanda feels she may have questions about the different committee budgets and won't have a committee chairperson to discuss them with. Norene commented that if any Board member has a question about a committee budget, they should funnel the question through one of the Finance Committee members who will then find the answer before the Board reviews the total budget. Wanda asked what is the plan for presenting the budget. Jason said that the finance committee will meet and go over the proposed budgets and contact the committee chairpersons if necessary. Hopefully, a report will be presented at the next work session on September 23rd (not the completed budget). Jill DeLisi will be entering the budget into QuickBooks. Wanda reminded the Board that they will be voting on the budget at the December 9th Board Meeting. According to our bylaws, the community should have a copy of the proposed budget delivered to their residence one month before it is to be voted on. Jason stated that everything should be completed by the next Board meeting (October 14, 2003) or the October 28th work session. David Lorms suggested that we put in a comparison budget for the previous year (2003) so it can be compared to the new 2004 budget.

• PARKING COMMITTEE
  • Joan Falcao or Norm Sugar could not attend the meeting and asked that Carla bring the Board up to date on the parking vote progress. At this time, 76 owners have voted in favor and 24 have voted against. Carla will color code a map so the parking committee can keep track of the votes. The parking committee will then begin to canvas the community and collect the votes from residents who have not voted.
• LANDSCAPING COMMITTEE
  • Wanda walked around with Charlie after all the storms and there were two huge maples on the ground. One was on the north end of Goodport Court (the tree needed to be removed) and the other maple branch was near 42 Oak Shade Road. A resident reported that branches were hanging off of a tree at the basketball court. Wanda brought Charlie to look at it but Dave Morton and Tony DeLisi had already cut it up and hauled it away. Norene had a comment concerning Wanda's remark about Tony and Dave taking care of the tree. She reminded the Board we are all volunteers and are trying to help our community. To be respectful of each other, we need to communicate our intentions with our fellow Board members. Carla asked that for clarification purposes, is it a landscaping issue or a grounds maintenance issue when something happens to a tree in the community. David Lorms suggested that that might be a worthwhile board discussion but believes it is a landscaping issue. Especially due to the safety issues involved with taking down a tree.
• SWIM TEAM COMMITTEE
  • Robin Blauser discussed the swim team season and commented that the season went extremely well and the kids had a great time.
  • The swim team is hoping to bring in more corporate sponsors for next season.
  • The swim team almost broke even this year when it came to money (not including the coaches salaries). v Robin would like to discuss with the Finance Committee the swim team budget and the procedures for reimbursement or payment of invoices. Robin and Geovanny have decided that the Swim Team Committee really needs its own treasurer to work directly with the Board Treasurer and the Bookkeeper. According to Jason, there is no official process for getting invoices approved or getting reimbursements made to individuals on committees. The Finance Committee will be working to clarify the procedures for issues such as this.
  • Robin informed the Board that the laptop the swim team used this season was donated by one of the parents in lieu of buying it. He offered to sell it to the swim team for $500.00. The swim team did not get it paid for this year. It needs to be decided relatively soon if the swim team can spend the $500 to purchase the computer.
  • Wanda told Robin that we will be cleaning out the office and did the Swim Team still want to store equipment in the office. Robin and Geovanny said they would appreciate that.
  • The question of adding a coffee maker to the swim team's budget came up. Norene said she would check to see if her office would be able to donate it to the swim team. Norene will call Robin and let her know.

• Doors to the administrative office - Wanda wanted to know if the budget for new doors to the administrative office would go under the clubhouse budget. (The cost is $200.00) She wanted to know if we need the new doors this year or could it wait until next year. It was decided that the doors would be put in the 2004 budget under clubhouse.
• Stairs to the attic - David suggested that maybe Tony could investigate the cost of making the attic a useable place to store our records. This would involve adding stairs to the attic, insulation and adding an attic fan vs. the cost of storing our records off site. Norene asked if we knew how far back our records go. Wanda was not sure.
• Office clean up - The date is set for Saturday, September 20th from 9:00 am until about noon. Norene will make chili for everyone that comes to help.
• Carla let everyone know that we received a copy of our new insurance papers from State Farm.
• Retrieval of data from the hard drive - We need to get a quote for retrieving the data from the hard drive. Norene and Tim feel it may cost up to $500. Norene said that if we have to redo the database, Tim suggested that we do it in Access. When we receive a quote, the Board will look at cost to fix the hard drive vs. Carla's time to reenter our data into the computer.
• Wanda brought up the copy machine and its recent non-working status. Tony DeLisi thought that if it breaks down again, it isn't worth spending a lot of money to fix it. Wanda thought that if it does break down and we need to buy a new one, we should purchase a small copier and use Staples for the large copy jobs. Norene suggested that maybe we add to the budget for 2004 the cost of a small copier and copying at Staples just in case this copier breaks down again.

• Carla will give Geovanny the ARC information for 21 Goodport Lane to give to Contractor Santiago Velasco so he can write up an estimate.
• Storm drain behind 22 Goodport Court - Wanda looked at it and thought it looked all right.
• The status of the sidewalk repair was brought up. The Board feels it is taking an awfully long time.